Publications are part of membership
Journals, catalogs, bulletins, and research are central to the organization’s identity and member value.
For collector organizations
Membership software built for collector organizations.
MembershipPortal is the digital home and operating platform built for collector organizations. It brings members, publications, archives, events, and shared knowledge into one trusted home.
- Searchable publications and archives
- A useful year-round member home
- Modern tools without a technical burden
Preparing for a limited pilot. Production use follows a reviewed rollout.
A year-round member home Organization active
Civic Heritage Society · Member libraryYour organization, all yearPublications · Events · Community
1926–2026100 years preservedMembers connectedKnowledge growing
01ArchivePreserved
02ResearchFindable
03MembersConnected
04CommunityActive
Member value, ready to exploreJournal archive · Member Exchange · Shows
Illustrative organization. Membership Portal keeps history, people, and activity connected.
Built for collector organizations
For organizations whose knowledge, collections, and community are worth preserving.
MembershipPortal is designed for established, often volunteer-led organizations that publish for members, preserve specialized knowledge, and bring collectors together around a shared field.
Your archive deserves a future
Decades of knowledge should be protected and useful, not difficult to discover across shelves, boxes, and old files.
Volunteers carry the operation
The organization needs practical technology and a guided transition without becoming technically sophisticated.
Community matters between gatherings
Members should remain connected to publications, people, research, meetings, shows, and shared activity throughout the year.
Modernize without asking volunteers to become a software team.
MembershipPortal can also serve historical societies, museums, archives, and specialized scholarly associations that publish research, preserve knowledge, and operate through membership. Existing print partners and specialist systems can remain part of the operation while MembershipPortal becomes the member-facing home.
Member value first
Preserve knowledge. Strengthen membership. Keep the community active.
01 · Publications and archives
Turn decades of publications into an enduring member resource.
Deliver current issues digitally, protect historical publications, and use Document Transcribe when legacy journals or catalogs need to become searchable knowledge.
Explore publications and archives
A staged issue workspace keeps content readiness, release, recipients, and fulfillment in a deliberate sequence.
Swipe or use arrow keys to inspect the full view02 · The member home
Give members a useful place to return throughout the year.
Bring publications, organization updates, benefits, people, Member Exchange, and membership details together in a member experience shaped by the organization.
See the member experience
The iPad app gives members more room to explore publications, benefits, people, and Member Exchange.
Swipe or use arrow keys to inspect the full view03 · Reliable operations
Keep the work underneath the member experience dependable.
Connect member records, dues, membership periods, publication access, mailing decisions, and protected resources so volunteers and staff spend less time reconciling systems.
See how the operation stays connected
Organization Home brings membership health, priority work, and setup guidance into one operating view.
Swipe or use arrow keys to inspect the full viewParticipation between gatherings
Keep the organization active all year.
Make membership useful between publications and gatherings by giving people clear ways to contribute, decide, learn, and reach the resources included with membership.
Organizations can enable the modules and connected products that fit how they work. Availability and implementation are reviewed for each organization.
- 01
Projects and committees
Invite members into projects and committees, then coordinate volunteers, assignments, milestones, files, updates, and finished work in one shared place.
- 02
Elections and member voting
Prepare eligible voters, conduct private ballots, communicate results, and keep tallying and certification under the organization’s control.
- 03
Monthly webinars and their archive
Run monthly webinars and keep recordings, documents, and related links available to members in the event archive after each live session.
- 04
Connected products and resources
Bring access to Things We Collect, ShowRegister, supported forums and resource centers, and other approved services into the member home.
Membership wherever members are
One familiar member home, on every screen.
The MembershipPortal app carries your organization's identity and member experience across iPhone and iPad. The responsive portal provides the same trusted home wherever members prefer to participate.
- iPhone, iPad, and responsive web
- Digital member card and membership details
- Publications, benefits, people, and Member Exchange
The iPhone app puts the digital member card, organization updates, publications, benefits, directory, and more behind one familiar member home.
Swipe or use arrow keys to inspect the full viewThe iPad app gives members more room to explore publications, benefits, people, and Member Exchange.
Swipe or use arrow keys to inspect the full viewA Document Society product
One operating platform, connected to the wider life of collecting.
MembershipPortal is the organization-level anchor in the Document Society product family. It manages members, access, publications, and year-round activity, while connected products extend that work into digitization, events, and personal collections.
- 01Connected service
Document Transcribe
Turns legacy journals, catalogs, and documents into knowledge that can be searched and rediscovered.
- 02Organization anchor
Membership Portal
Delivers publications, member resources, organization activity, and community in one trusted digital home.
- 03Optional sponsored benefit
Things We Collect
Gives members a private place to catalog, research, and selectively publish knowledge about their own collections.
- 04Companion product
ShowRegister
Supports in-person events, shows, conferences, and other community activity.
Document Society builds software for collector organizations, with connected tools for managing members, publications, archives, events, collections, and shared knowledge. Companion products remain separate services; availability, sponsorship, and implementation are reviewed for each organization.
Practical by design
Built around the organization you already have.
- Print, digital, or both
- Decades of publication history
- Members without email or login
- Households and institutions
- Checks, cash, and life memberships
- Domestic and international mail
A guided transition
Your first deliverable is a practical path forward, not another login.
Modernization should respect the organization's history, volunteers, and established ways of working. The transition makes source material, records, priorities, acceptance criteria, and recovery approach visible before anything moves.
- 01
Understand the organization
Review publications, archive priorities, member needs, volunteer responsibilities, current systems, and recurring exceptions.
- 02
Prepare the move carefully
Agree on source files, record mapping, archive preparation, duplicate decisions, access rules, and the checks that define a successful migration.
- 03
Launch a useful first home
Start with the member value that matters most, rehearse the rollout, and expand after the agreed records, publications, access, and recovery checks pass.
Readiness stays explicit.
Production use requires exact-release verification, external-service configuration, data preparation, rehearsal, security and accessibility review, and named go/no-go approval.
Discuss your organizationPricing and engagement
Scoped around your organization and the member value you want to deliver.
Pricing is not published as a generic tier. The first step is an organization and migration review; commercial terms are agreed before a pilot or implementation begins.
Discuss your organizationWhat shapes the scope
- 01Member volume and record complexity
- 02Publication history and archive preparation
- 03Selected member experiences and connected services
- 04Implementation and operating support
No member-level data is needed for the initial conversation.
Security
Your organization's knowledge and member data stay protected.
Organization boundaries are enforced through database policies and protected storage paths. Sensitive staff actions use capability checks and administrator MFA while trusted workflows preserve operational evidence.
Review security and launch gates- Database-enforced organization separation
- Private publication assets
- Capability-based staff roles and administrator MFA
- Traceable membership, financial, publication, and recovery actions
Organization questions
What leaders and volunteers usually want to know first.
The first conversation goes deeper on your publications, members, priorities, and current ways of working.
Is Membership Portal a replacement for our website?
Not simply. Membership Portal is the organization’s ongoing digital member home for publications, protected knowledge, member resources, and community. A public website can continue to introduce the organization to prospective members.
Can we continue offering printed publications?
Yes. Organizations can support print, digital, or both. Membership Portal keeps digital access and reproducible print eligibility connected to the membership record.
Do all members need an email address or login?
No. Member records and login accounts remain separate, allowing households, institutions, shared email addresses, and members without accounts.
How does historical publication migration work?
The process begins with an inventory of publications and source files. We then agree on issue metadata, archive priorities, record mapping, quality review, and a practical sequence for bringing history online.
How do the connected products fit together?
MembershipPortal is the organization-level anchor. Document Transcribe can make legacy documents searchable, Things We Collect can be offered as a sponsored member benefit, and companion products such as ShowRegister support other parts of the collecting community. Availability and implementation are reviewed for each organization.
Is there a mobile app for members?
Yes. The MembershipPortal app for iPhone and iPad gives each organization a tailored home for its identity, content, digital member card, publications, benefits, directory, Member Exchange, messages, and membership details.
How does pricing work?
Pricing is scoped after an organization and migration review. Member volume, publication history, selected experiences, implementation work, and operating support are discussed before commercial terms are proposed.
Start with what matters most
Bring your archive, your member goals, and the traditions you want to carry forward.
We'll review where your knowledge lives, what members value today, and what a practical digital home could make possible for the organization.